Did you know that you can easily insert your pictures from Facebook into a Microsoft Office document? You can in any Microsoft Office program! Click on the Insert tab and in the Illustrations group click Online Pictures. Now when the dialog box opens click on the Facebook logo and once you have logged in you will see all the photos you have posted to Facebook and also ones you have been tagged in. Finally select your photo of choice and click insert.
Last week we talked about how to customize your ribbon, and now you can learn how to back it up so you don’t loose them. Also, this is helpful if you work on multiple computers at your office, or if you would like to have the same customizations set up at your office as you do at home or visa versa, you are going to love this tip.
You can save your customizations and export them to a USB, so you can import them on another computer without having reset everything manually. First, open your favorite Microsoft Office Program and click on the File tab. Next, click Options and then Customize the Ribbon. Now look toward the bottom right for the button that says Import/Export and click it. In the drop down list click Export all Customizations, and then select the location you would like to save to. Now on your other device follow these same steps except click Import Customization File this time instead.
Many of us diligently use our Outlook Calendars to keep up with our day-to-day tasks and meetings. But did you know that you can use OneNote with your Outlook to sync your tasks and notes from meetings?
In the Home Tab in OneNote you will see the Outlook group. In the Outlook group if you click Meeting Details it will show your upcoming events from your Outlook Calendar. Once you have selected one of your events, a section for you to take notes will open up that already has the title, date and time of your meeting with space to add attendees and notes. In addition, when you are in a meeting and it is decided that there is a task that needs to be completed, you can use the Outlook Tasks option and the task you create is automatically inserted into your Outlook calendar without ever leaving your notes in OneNote.
Here is a neat tool that can especially help when you are working on team projects. Using windows SkyDrive you can save your documents on a SkyDrive account and access them from anywhere you have internet access. Also, this allows you to give permission for others to edit your documents as well, all without the hassles that come with emailing your documents.
Here are some quick steps on how to save your documents in your SkyDrive
- Open the file you want to save
- Click the File tab on the ribbon
- Click Save and Send in the left pane
- Click Save to Web
- Click Sign In enter your Windows Live ID and password (if you do not have a Live ID you can get one here.)
- Click OK
You are done! No need to go to another site and upload your documents. Also, if you have an older version of Office you can still use this feature, it just requires you to download an Add-in.
We have all seen hyperlinks in a Microsoft Office document. The links you have probably seen most often are to websites, but did you know that you can create a hyperlink that will take you to a different location within your document? This can be very helpful to your readers in a large document. For example, when near the end of your document and referencing a section from the beginning you can insert a hyperlink that will easily allow your reader to quickly jump to that place without having to scroll and search for it. First, to do this you will need to highlight the word or section of text you would like to add the hyperlink to. Then right click and select hyperlink in the drop down list. In the dialog box that opens you will see a section that says “Link to:” here you will select “Place in This Document.” Now you will see all the headings that you have created in your document that you can select from. If you have not labeled anything in your document as a heading, you may need to go back and do that using the Styles group on the Home tab. Once you have made your selection and clicked ok you will see that your highlighted text is now blue and underlined.
The documents that you use most frequently need to be easily accessible for you. Pinning them can be a great way to do it. To do this click on the File tab and then Recent. Now click on the thumbtack on the right side of your document, the tack will turn blue, and now your document will be pinned to the top of your recent documents. Also, if you have office shortcuts on your task bar you can right click them and see your pinned documents there as well.
Here are some easy Keyboard shortcuts to help make life a little easier when creating your documents.
Go To Ctrl+G
New Document Ctrl+N
Open Document Ctrl+O
Select All Ctrl+A
Spell Check F7
When pasting information into a new document, sometimes it doesn’t look exactly the way we would like and have to undo the action. With paste preview, you can see exactly what it is going to look like before you actually paste, and save you the step of having to undo the action. First, copy the information that you would like to paste and place your insertion point where you would like to paste the information. Now in the Home tab, click the down arrow below the Paste button and just hoover over the different options of how to paste. This will show you what your information will look like pasted with that option. Once you have decided which option looks the way you like best, just click it and you are done!
OneNote is a great resource to compile all your notes from a meeting or event, but the notebook format that everything is saved in is not always the most convenient. If you click on File and then Save As, you can see the different formats that you can save your notebook as. Depending on if you are saving the entire notebook or just a page you can save it as a Word document or a PDF file.
You can use the translator in Microsoft Word, Excel, OneNote, Outlook, PowerPoint, and Publisher. If it is just a couple words that you need translated into another language, just make a selection by highlighting, right click and then click translate. This will open up your research pane where you can select the language you would like to translate to. Also, if you need a whole document translated you can click the Review Tab, in the Language group click Translate, and lastly select Translate Document. Now a popup window will appear asking for permission to send your document as an HTML file over the internet to be translated. Once you have selected OK your file will open up in your internet browser in the language you have selected. As always with translation services, it is best to have someone who is fluent in that language look over the document to check for any translation errors.