You make sure and back everything else on your computer but have you ever backed up your email? If you are using Microsoft Outlook it is really pretty simple and can save you a ton of hassle if anything should happen to you Outlook. Watch this video to learn how.
Organize Incoming Messages by Color in Outlook
Here is a different way to organize your emails in Outlook. You can have the color of your incoming messages from a designated contact automatically set to a color of your choice. Here is how you can set it up.
- Click on the View tab
- On the far left in the Current View group click View Settings
- In the pop up window click Conditional Formatting
- In the next window click Add, now once you have highlighted the new rule (which is labeled Untitled) you can rename it by clicking on it, now click Condition.
- Now click the From button and you can choose a contact or multiple contacts from your address book, and then click OK.
- Lastly click the Font button and change the color and/or font for this rule.
So now when looking at your inbox, you can easily find messages you are looking for just by seeing what color it is.
Add a Signature to Your Outlook Email
Backup Your Customizations Made to the Ribbon in Microsoft Office 2010
Last week we talked about how to customize your ribbon, and now you can learn how to back it up so you don’t loose them. Also, this is helpful if you work on multiple computers at your office, or if you would like to have the same customizations set up at your office as you do at home or visa versa, you are going to love this tip.
You can save your customizations and export them to a USB, so you can import them on another computer without having reset everything manually. First, open your favorite Microsoft Office Program and click on the File tab. Next, click Options and then Customize the Ribbon. Now look toward the bottom right for the button that says Import/Export and click it. In the drop down list click Export all Customizations, and then select the location you would like to save to. Now on your other device follow these same steps except click Import Customization File this time instead.
You can use these same steps to back up your Quick Access Tool bar as well, just Click Quick Access Toolbar under Options. Unfortunately though, whether you are saving settings from the Ribbon or Quick Access Toolbar you will have to save your settings separately for each Microsoft Office Program.
Back Up Microsoft Outlook
Import a File into Microsoft Outlook 2010
Personalize your Outlook Email Messages
Share Your Outlook Calendar
Save your Microsoft Outlook Contacts
Recently we talked about backing up your Microsoft Emails; equally important is to know how to back up your contacts. This video shows you an easy way to back up your contact information. Remember you want to make sure and regularly back up your information to minimize any loss.
Outlook Keyboard Shortcuts
We all use our basic keyboard shortcuts every day for things like copying and pasting, but did you know there are some great shortcuts that you can use for your everyday tasks in Outlook? Once you are familiar with and using keyboard shortcuts consistently, you will see how much easier they can make your daily tasks! Here are a few that you can use in Outlook.
- Press CTRL+D to delete the current e-mail message.
- Press CTRL+R to reply to the current e-mail message.
- Press CTRL+F to forward the current e-mail message.
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