When you have multiple spreadsheets open, it can take many clicks shifting between different files. In addition, you never want to end up entering information into the wrong file. Use Ctrl + Tab to shift between different files easily. The great part of this tip is that it also works in other programs as well like Firefox and Chrome while using Windows 7. You can easily shift between any open tabs!
Move Between Different Open
Viewing Images in Gmail
When you using Gmail, you have to tell it to display the images in your emails. Note below where there is a link under the email header asking to display. Once you display images from a particular sender, the images will show up in their future emails to you.
If you don’t display images, your emails can be pretty goofy looking since the spacing messing up.
A really good email marketer will put text with the images to tell you what the image is. That helps your viewer tell where the missing images are.
One reason Gmail doesn’t display images is to make messages load faster. If you send large image files, the email opens much slower.
So resize your photos before you use them in emails and use Alt Text to tell your viewers there are images to see!!
Pinning Most Used Documents
There are certain documents that all of us use more than others, so wouldn’t it be nice if there was a quick and easy way to get to those documents, and still have them nicely organized in their correct file? Here is how you can do that using the Microsoft Office Suite. First, click on the File tab and then in the list on the left hand side click Recent. This will show you a recent list of your opened documents, now to the right of each document there is a little push pin. If you click the push pin, it will keep that document at the top of that list forever, or until you un-click the push pin.
Password Protection
Confession is good for the soul, they say. So here goes…
Last week I tried to log onto my 2 laptops and kept getting the “Invalid password” message. I type that password twice every morning. Pre-coffee! Of course, I knew what it was. I tried rebooting. I tried CAPS ON and caps off. Finally I called my IT support who was going to come with his reset software. (Thank you Nick’s Computer Guys for fast response!)
I finally quieted down enough to try the password on auto-pilot as I usually do. Oh… yeah… there are 2 more digits to it.
Later in the week, my sister wiped her iPhone because she got confused about her phone password. She never turns off the phone therefore she never uses that password.
I use a password protector software but I had left my Windows password out of it. My sister uses a password storage software but it doesn’t have online access, only phone access.
Confession over. Let’s talk about how you can prevent either of these scenarios happening to you.
You ABSOLUTELY can not use the same password for multiple accounts! This is a serious problem. Please! It’s worth the effort to make your data safer. A data breach at Dropbox was just to gather passwords, not for info in files. The hackers take the passwords, try them at banks, PayPal, Google, etc. to get access to your personal data.
Option 1 – I strongly recommend this!
Use LastPass.com to record and input passwords. LastPass will fill in the user name and password for you on web site logins. You can see the list from your computer, your tablet, your phone. You can access it online. You can store other info like social security numbers, spouse’s auto license plate number. I will help you set it up if you need some assistance. Basic service is free. Premium to sync multiple devices is only $12 a year. Using LastPass on your tablet or phone does make it easier to access sites from those small screens. And if the phone is locked up, you can access the password list from your computer.
Option 2
Create a series you can remember but changes with each account. Should be at least 8 characters including a capital letter and a special character.
Example: Series is 12-5cHaracters-34$% (3rd character is always capitalized)
Then for your Google account it is 12goOgl34$%
for Southwest Airlines it is 12soUth34$%
for Yelp it is 12yeLp34$%
You can remember the series. Each password is different so that if a hacker gets the Google password they can’t access Yelp.
This is IMPORTANT! Call me if you have questions or need help getting set up.
2 SmartApps to Improve Productivity
I’ve found 2 apps for your smartphone that can improve productivity in regard to phone calls and protect your sanity!
This app has free, premium ($5/mon) and business ($10/mon) levels of service.
What does it do?
- Answers calls and greets the caller by name if they are in your contact list.
- Can auto reply by text or email
- Can transcribe voice mails and email the message to you.
- Caller ID
- Block Caller
What does it do?
- Identifies incoming calls as suspected spam or known spam numbers.
- Lets you block callers
DIY method
- Create a contact with the name Do Not Answer
- Add spam phone numbers to the contact as you identify them. (A contact can have a lot of phone numbers!)
- When the call rings in from an identified number, you will see Do Not Answer in the Caller ID.
Thanks to Terisa Fullmoon for the DIY method! She is my favorite driver from The Driver Provider.
What’s Your Priority
Here is some good advice about today’s information overload. I really agree with the ending paragraph about being part of the solution. If you want some more practical ideas, read “The Hamster Revolution” by Mike Song. His methods cut email time by 25% for a test group at Chase Bank. Or call me for some one on one conversation! I’d love to help.
How to Battle Your SmartPhone Addiction
While this article talks more about the younger generation, I have seen some of my clients and friends with the same addiction. You know who you are! I encourage you to use this suggested method to break your addiction!
I completely believe we check email too often and put pressure on ourselves to respond instantly. An excellent book on better email processes is “The Hamster Revolution” by Mike Song. Good, practical processes to spend less time on email and more time on the important things.
Managing To-Do Lists- Lynda.com
“Discover top techniques for tracking to-dos on paper as well as apps for effectively managing your digital to-do lists. Organization expert Suzanna Kaye explains how to approach to-do lists and prioritize items using various proven techniques. She then explores the top five apps for digital to-do list management, exploring their strengths, weaknesses, and functionality.”
Mobile presents a huge opportunity for small businesses marketing
The E-Book That Helps
The E-Book That Helps You Save an article from AARP The Magazine
“AARP’s 299 Great Ways to Save e-book offers simple tips and tricks for saving money. The book provides cost-cutting tactics for a variety of interests and services such as travel, health care, insurance, entertainment and electronics. It also includes an introduction by savings experts Jeff Yeager. Go to aarp.org/299WaysToSave.”
- 1
- 2
- 3
- …
- 5
- Next Page »