Many times we are working on multiple documents and switching back and forth between documents. Here is a neat trick that will save you having to switch back and forth to save each one; there is a Save All button that will save all your open Word documents with just 1 click! To be able to use this neat feature we first have to make the button visible. To do that click the File tab, and go to Options. Once in Options, select the Quick Access Toolbar. Now in the drop down menu labeled “Choose Commands from” choose the selection Command Not in the Ribbon. Then scroll down until you see the command Save All with a small icon next to it. Once you have selected this command click the Add button, and finally Ok. Now right above your ribbon in your Quick Access tool bar you will see that same icon. So, next time you need to save multiple Word documents at the same time you can just click on that icon.
Many times when working with a large spread sheet you need to be able to view column headings at any point in your document. You can do this by freezing the panes. First go to the View tab, and in the Window group you will click Freeze Panes. From here you can Freeze you panes based on the cells you have highlighted, the first row, or first column. To unfreeze your panes simply follow these same steps, except when you click Freeze panes this time you will see an Unfreeze Panes option.
Do you ever need the same heading information and/ or formatting in multiple sheets? Instead of inserting the information multiple times into each spread sheets here is how you can enter it only once. Simply hold down the CTRL and click on each Sheet tabs that you would like to group. Typically, the tab for the sheet you are in is white while the others are grey, but now all the sheets that you have grouped will be white. Once you have entered the information and completed the formatting you would like to appear on all your sheets, remember to go back and select an individual Sheet tab to ungroup the sheets.
Excel can be a little tricky in getting exactly what you want to print. In Excel we usually need certain records and/or columns to print, and it isn’t always separated on different pages. Here is a way to have exactly what you need print. First, highlight the cells you would like to print, and then click on the “Page Layout” Tab. In the middle of the “Page Setup” group you will click Print Area. Lastly, in the small drop down list click “Set Print Area”. Now when you go to print your document the only thing that will print will be the cells that you highlighted. If you ever need to print your whole document or change the area you need printed, just follow these same steps but click “Clear Print Area” instead.
Many times we have these great power point presentations that can easily be used to promote your product and/or business, but are limited to showing these presentations in locations where PowerPoint is available. Here is a tip to show you how to save your presentation as a video, so you can show your presentation anywhere you can play a video. Simply open your presentation and click on the File tab, and then select Save and Send. Lastly, in the left hand column, select Create a Video and then select the specific options that you would like your video to have, click the Create Video button, and you can now save your newly created video.
Watch this video to see how you can easily add a signature to your Outlook emails.
Here is a quick short cut you can use to add a time and or date stamp into a cell in Excel. For a Date Stamp, first select your cell and then press CTRL+; (Control Key and the Semi Colon key). For the Time Stamp, once again select your cell and then press CTRL+ SHIFT+: (Control Key, Shift Key, and the Colon Key).
While we can use paste specials to remove formatting when copying and pasting information from the internet to a word document, sometimes we just forget. Rather than starting over or spending tedious time reformatting, you can highlight your pasted text and press CTRL+SPACEBAR and it will remove all formatting, hyperlinks and reset to your default font.
As many of our documents can be a work in progress, it is nice to be able to open your document and go back to right where you left off. With this tip you can do exactly that every time. Just press SHIFT+F5, and your cursor will move to where it was when your document was last saved. So even if it has been a few days, you can open your document and be able to start right where you left off.
Many of us have used the great auto fill features that Excel has to complete a list, but what about those few times when we need the exact same information in each cell? Here is how you can do that without all the copy/ pasting. First highlight all the cells you need to have the same text, and then just start typing the information you would like to have in all the cells (note: DO NOT try and click in a cell before typing this will just un-highlight all your cells.) When you have finished entering your information instead of hitting Enter, press CTRL+ ENTER and it will fill into all your highlighted cells. This also works if you need the exact same formula in several locations of your spreadsheet.