Have you ever wondered what all the different cursors do in Excel? Here is a short video to show what they all do and where to place your cursor to achieve your desired task.
Use Facebook with Microsoft Office
Did you know that you can easily insert your pictures from Facebook into a Microsoft Office document? You can in any Microsoft Office program! Click on the Insert tab and in the Illustrations group click Online Pictures. Now when the dialog box opens click on the Facebook logo and once you have logged in you will see all the photos you have posted to Facebook and also ones you have been tagged in. Finally select your photo of choice and click insert.
Shortcut to Time/Date Stamp in Microsoft Excel
Here is a quick short cut you can use to add a time and or date stamp into a cell in Excel. For a Date Stamp, first select your cell and then press CTRL+; (Control Key and the Semi Colon key). For the Time Stamp, once again select your cell and then press CTRL+ SHIFT+: (Control Key, Shift Key, and the Colon Key).
Move Between Different Open
Microsoft Office Files
When you have multiple spreadsheets open, it can take many clicks shifting between different files. In addition, you never want to end up entering information into the wrong file. Use Ctrl + Tab to shift between different files easily. The great part of this tip is that it also works in other programs as well like Firefox and Chrome while using Windows 7. You can easily shift between any open tabs!
Compare Documents in Microsoft Office
Tired of having to switch back and forth between documents when comparing data? There is tool you can use to have your documents side by side with a couple clicks.
- First click on the View tab
- Then click View Side by Side in the Window group
- You can also stay at the same point on each spreadsheet by clicking Synchronous Scrolling.
Simple as that!
Linking Excel Data into a Word Document
This is a great tip that you can use especially if you use the same data in multiple places. Linking your information means, you only have to change it in one place. This video will show you how it is done.
Loose the Ribbon
Have you ever needed to look at your document with the least amount of distractions on your screen? By hiding the ribbon, you can see your document more clearly.
Press CTRL+F1 to hide the ribbon. To see it again press the same keys again or double click on the tab heading that you would like to use and you will be able to see the full ribbon again.
Highlighting with Keyboard Commands in Excel
There are much easier ways to select a group of data than using your mouse and dragging the cursor. Especially if your mouse occasionally tries to run away.
Depending on what you would like to highlight there are several different keyboard command that use the Shift key.
- Press CTRL+ SHIFT and then press one of your arrow keys and it will select all the data in that row or column in the direction of the arrow key you pressed.
- Press SHIFT and your arrow keys and you will be able to go cell by cell and select a very specific set of data.
- Press CTRL+SHIFT+END and you will select from your selection point to the lowest right hand cell.
- Press CTRL+SHIFT+* and you will select all the data in your document no matter where your selection point is.
Protect your Microsoft Excel Sheets
Do you have an Excel document that is shared between co-workers? But there is one sheet that you need to make sure isn’t edited. You can easily protect it by right clicking on the sheet tab and clicking “protect sheet.” In the new dialog box you can set a password and if you wish even specify further as to which cells can or cannot be edited.
Change the Defaults in Excel
If you use Excel often and are not a fan of the default settings it has set for the font and font size, you can change them and even change the default number of sheets it sets up in a new document! Here is how:
- Click the File tab
- Then click Options
- Look in the pop up window under General
- You can make all the changes you want to these default settings here
There are many things that you can do to make Microsoft Excel easier to use and changing your default settings is simple way to do this.
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