How many times have you needed to highlight a section of text in Word and you click at the beginning and slowly start to scroll and then it just takes off and you end up having the whole document highlighted, rather than just the paragraph that you needed.  Well, you can use your keyboard to highlight your text and have a little more control.  It’s a very simple trick. Just place your curser at the beginning of the section you would like to highlight then press the F8 key and use your arrow keys to navigate.  There is another way to navigate in the extended selection mode as well, for example, if you press “o” it will find the next “o” and automatically highlight to that point. Once you finish making your selection you will remain in the extend selection mode until you change the formatting or copy your selection.

Many times we are working on multiple documents and switching back and forth between documents.  Here is a neat trick that will save you having to switch back and forth to save each one; there is a Save All button that will save all your open Word documents with just 1 click! To be able to use this neat feature we first have to make the button visible.  To do that click the File tab, and go to Options. Once in Options, select the Quick Access Toolbar.  Now in the drop down menu labeled “Choose Commands from” choose the selection Command Not in the Ribbon.  Then scroll down until you see the command Save All with a small icon next to it. Once you have selected this command click the Add button, and finally Ok.  Now right above your ribbon in your Quick Access tool bar you will see that same icon.  So, next time you need to save multiple Word documents at the same time you can just click on that icon.

While we can use paste specials to remove formatting when copying and pasting information from the internet to a word document, sometimes we just forget. Rather than starting over or spending tedious time reformatting, you can highlight your pasted text and press CTRL+SPACEBAR and it will remove all formatting, hyperlinks and reset to your default font.

Many times, I will get a list typed up only to realize that the information in numbers 5 and 2 should be switched.  Well this tip will save you all the copy/pasting or retyping when we make those kind of mistakes.  Just click anywhere in the list item that you would like to move, and then hold down ALT+SHIFT and simultaneously use your arrow keys either up or down to move the item where you would like it to be in your list.

• Triple click anywhere inside your paragraph and the whole paragraph will be highlighted.
• If you just need a sentence highlighted, hold the CTRL key and single click anywhere in the sentence.
• If you need a single word selected, double click on that word.

For some reason, it is easier to select manually if you start at the end of the word, sentence or paragraph instead of at the beginning.  Just saying… I make selections hundreds of times a day.

These short cuts will work in 95% of all software you use, not just Word.

Adding a trademark symbol is actually probably easier than you think. Just press Alt+Ctl+T.

Do you know when to use the Trademark symbol in your business? Here is a great article that can explain its use.  Also it talks about other ways that you can insert the symbol as well.

There are times when you are working in a large document and it may be helpful to view a couple parts of the document at the same time. Here is a quick little trick to help you do just that. Press Ctrl+Alt+S and this will split the screen and you can scroll to two different places in your document. To return your document to one screen move your curser around on the line splitting your screen until it changes to an arrow point up and down at the same time. Now, click and drag it all the way to the top of your screen and the split will disappear.