Many times we are working on multiple documents and switching back and forth between documents. Here is a neat trick that will save you having to switch back and forth to save each one; there is a Save All button that will save all your open Word documents with just 1 click! To be able to use this neat feature we first have to make the button visible. To do that click the File tab, and go to Options. Once in Options, select the Quick Access Toolbar. Now in the drop down menu labeled “Choose Commands from” choose the selection Command Not in the Ribbon. Then scroll down until you see the command Save All with a small icon next to it. Once you have selected this command click the Add button, and finally Ok. Now right above your ribbon in your Quick Access tool bar you will see that same icon. So, next time you need to save multiple Word documents at the same time you can just click on that icon.
While we can use paste specials to remove formatting when copying and pasting information from the internet to a word document, sometimes we just forget. Rather than starting over or spending tedious time reformatting, you can highlight your pasted text and press CTRL+SPACEBAR and it will remove all formatting, hyperlinks and reset to your default font.
As many of our documents can be a work in progress, it is nice to be able to open your document and go back to right where you left off. With this tip you can do exactly that every time. Just press SHIFT+F5, and your cursor will move to where it was when your document was last saved. So even if it has been a few days, you can open your document and be able to start right where you left off.
Many times, I will get a list typed up only to realize that the information in numbers 5 and 2 should be switched. Well this tip will save you all the copy/pasting or retyping when we make those kind of mistakes. Just click anywhere in the list item that you would like to move, and then hold down ALT+SHIFT and simultaneously use your arrow keys either up or down to move the item where you would like it to be in your list.
- Triple click anywhere inside your paragraph and the whole paragraph will be highlighted.
- If you just need a sentence highlighted, hold the CTRL key and single click anywhere in the sentence.
- If you need a single word selected, double click on that word.
For some reason, it is easier to select manually if you start at the end of the word, sentence or paragraph instead of at the beginning. Just saying… I make selections hundreds of times a day.
These short cuts will work in 95% of all software you use, not just Word.
Adding a trademark symbol is actually probably easier than you think. Just press Alt+Ctl+T.
Do you know when to use the Trademark symbol in your business? Here is a great article that can explain its use. Also it talks about other ways that you can insert the symbol as well.
There are times when you are working in a large document and it may be helpful to view a couple parts of the document at the same time. Here is a quick little trick to help you do just that. Press Ctrl+Alt+S and this will split the screen and you can scroll to two different places in your document. To return your document to one screen move your curser around on the line splitting your screen until it changes to an arrow point up and down at the same time. Now, click and drag it all the way to the top of your screen and the split will disappear.
When you have multiple spreadsheets open, it can take many clicks shifting between different files. In addition, you never want to end up entering information into the wrong file. Use Ctrl + Tab to shift between different files easily. The great part of this tip is that it also works in other programs as well like Firefox and Chrome while using Windows 7. You can easily shift between any open tabs!
There are many times when we are sent word documents containing pictures that we want to save. You may know that you can right click on those images and click “save as a picture,” but did you know there is an easier way? Especially if your document contains a lot of picture this tip will be very helpful.
- Open document containing images
- Go to File and then select Save As
- In the dialog box click to view the drop down list next to “Save as type” and select “Web Page”
- Click Save
- Open and browse the location where you have saved the document as webpage.
- There you will see a new folder with the same name as that of the Word document. Click in the folder and you will see all the images there were in the document. There might be some other files as well, but you can ignore or delete them.
Bookmarks can make navigating much easier in a large document.