Many times we have these great power point presentations that can easily be used to promote your product and/or business, but are limited to showing these presentations in locations where PowerPoint is available. Here is a tip to show you how to save your presentation as a video, so you can show your presentation anywhere you can play a video. Simply open your presentation and click on the File tab, and then select Save and Send. Lastly, in the left hand column, select Create a Video and then select the specific options that you would like your video to have, click the Create Video button, and you can now save your newly created video.
Have you ever needed to look at your document with the least amount of distractions on your screen? By hiding the ribbon, you can see your document more clearly.
Press CTRL+F1 to hide the ribbon. To see it again press the same keys again or double click on the tab heading that you would like to use and you will be able to see the full ribbon again.
Many times when giving a presentation we have all printed out our slides and covered them with hand written notes, but if those papers get lost we are in a heap of trouble. This tip that can help save you that headache.
- At the bottom of your slides there is a box that says “Click here to add notes”
- Click in that box and add all of the notes you would normally write in for that slide, and do the same for all your slides
- Now click File and then select Print
- In the print settings the default setting is usually to print the whole slide; click the drop down arrow next to it and select Notes Page
- Now in the print preview you will see all of the notes you typed into the notes section
So never worry about losing your printed notes slides again because now you can just reprint your presentation!
Using the Themes in PowerPoint have always been a great way to have a professional presentation, but you may have wanted a different font or color for example. Now you can adjust almost anything you like and still come out with a great presentation without spending hours in creating backgrounds. Just watch this video to see how you can easily customize PowerPoint themes.
Many times, we copy and paste one set of information at a time. But did you know that you can copy multiple sets of information at one time without losing the first piece of information you copied? The Clipboard plane allows you to do this. To open the Clipboard pane click on the Home tab and then click on the small down arrow in the bottom right of the Clipboard group. Now that your pane is open, you can easily copy and paste all your information in any order that you would like.
PowerPoint can be a great tool to help convey your information in a presentation. This video gives some pointers on how to help your presentation be simple and still support what you are saying.
Slide Master helps make your formatting (background, font, etc.) the same throughout your presentation, without having to change it on every slide. Having consistent formatting throughout your presentation gives it a more professional appearance. Also, when you have a lot of slides in a presentation, using the Slide Master will save you LOTS of time. So, with that said, here is how you can use it.
- Click on the View Tab on the Ribbon
- Then click Slide Master
- There you can make all your formatting changes and it will apply these changes to all your slides and to any new slides you create
When you have large presentations with many slides, it is easy to get “lost” in your slides. To help you keep your place in your presentation you can sort your presentation into sections. In the Navigation Pane, right click between the slides and click Add Section. Then, right click on Untitled Section and click on Rename Section, then you can title your section appropriately. When you click on the arrow to the left of your newly titled section, it will neatly tuck all those slides away. Now you can view only the slides that you need to work with in a specific section.
Have you ever forgotten to save a document or closed a document and hit don’t save on accident? Well you can recover it back to the last auto save by simply following these steps.
- Click the File tab
- Click on recent
- On the bottom right click Recover Unsaved Documents
- A window will open with a list of your recent unsaved documents
So next time you accidently hit “don’t save” you don’t have to get frustrated trying to recreate your document
In other editions of Microsoft Office when you opened an application it would open up a new blank document rather than the Start screen that now opens. You can this so it looks more like the older editions when opening up Microsoft Office programs. Simply click the File tab and then Options. Under the General Tab un-check the box next to “Show the start screen when this application starts.” You will have to do these steps in each Office program, as the setting are unique to each program.