Many times we have these great power point presentations that can easily be used to promote your product and/or business, but are limited to showing these presentations in locations where PowerPoint is available. Here is a tip to show you how to save your presentation as a video, so you can show your presentation anywhere you can play a video. Simply open your presentation and click on the File tab, and then select Save and Send. Lastly, in the left hand column, select Create a Video and then select the specific options that you would like your video to have, click the Create Video button, and you can now save your newly created video.
Last week we talked about how to customize your ribbon, and now you can learn how to back it up so you don’t loose them. Also, this is helpful if you work on multiple computers at your office, or if you would like to have the same customizations set up at your office as you do at home or visa versa, you are going to love this tip.
You can save your customizations and export them to a USB, so you can import them on another computer without having reset everything manually. First, open your favorite Microsoft Office Program and click on the File tab. Next, click Options and then Customize the Ribbon. Now look toward the bottom right for the button that says Import/Export and click it. In the drop down list click Export all Customizations, and then select the location you would like to save to. Now on your other device follow these same steps except click Import Customization File this time instead.
All of us have certain tools of the Microsoft Office Suite that we use more than others. To make it easier you can have all your favorites in one place by creating a Custom tab. No more switching back and forth between tabs and trying to remember where the tool you need is. To do this, just follow these simple steps:
- Click on the File Tab
- On the left side of your screen click Options
- Once again on the left side of your screen click Customize Ribbon
- From here you can click New Tab in the lower Right
- Once your Tab is created, you can Add Groups and Rename your Tab and Groups by having your New Tab highlighted when clicking these options
- Lastly, to Customize your new tab you need to add the tools you would like to have listed there, by finding them on the list on the right and clicking Add while the custom Group in your new Tab is highlighted
When you are finished, Click Ok and enjoy using your new customized tab in the ribbon! It is important to note that unfortunately your customized tab will only be available in the program you created it in. For Example, if it was created in Word it will not appear in PowerPoint or Excel.
Have you ever needed to look at your document with the least amount of distractions on your screen? By hiding the ribbon, you can see your document more clearly.
Press CTRL+F1 to hide the ribbon. To see it again press the same keys again or double click on the tab heading that you would like to use and you will be able to see the full ribbon again.
There are many times you can enhance your presentation by drawing on the screen. PowerPoint has a pen option that you can use by pressing CTRL+P, while in presentation view. Now just use the left mouse button to draw on your slide. If you ever need to erase press E and it will erase everything you have drawn. Press CTRL+H to hide the pen completely.
You have put in a lot of effort into making amazing charts in Excel now you can also use them to spice up your Power Point presentations. First, highlight and copy your chart that you created in your Excel worksheet. You can copy it by using the shortcut CTRL+C or by clicking Copy in the Home tab under the Clipboard group. Now open your Power Point Presentation and select the slide where you would like to insert your chart. While still in Power Point, click on the Home tab and in the Clipboard group click the down arrow underneath the Paste button. Hover over the paste icons to see all of your paste options. Two of the options will link any changes you make to your Excel chart to the Power Point presentation. These options are “Keep Source Formatting & Link Data” or “Use Destination Theme & Link Data.” Select the option that fits your needs the best. Now any changes you may make in your Excel document will be made in your Power Point Presentation as well.
Have you ever watched someone give a power point presentation only to become completely distracted that the pointer is still on the screen? Even if you have not, there are those of is out there that do. Just in case, it is best to turn it off so that your audience can more easily focus on your presentation. You can easily do this by pressing CTRL+H. Now even when you move the mouse it will not be seen until you press A.
Did you know that you can easily insert your pictures from Facebook into a Microsoft Office document? You can in any Microsoft Office program! Click on the Insert tab and in the Illustrations group click Online Pictures. Now when the dialog box opens click on the Facebook logo and once you have logged in you will see all the photos you have posted to Facebook and also ones you have been tagged in. Finally select your photo of choice and click insert.
Many times when giving a presentation we have all printed out our slides and covered them with hand written notes, but if those papers get lost we are in a heap of trouble. This tip that can help save you that headache.
- At the bottom of your slides there is a box that says “Click here to add notes”
- Click in that box and add all of the notes you would normally write in for that slide, and do the same for all your slides
- Now click File and then select Print
- In the print settings the default setting is usually to print the whole slide; click the drop down arrow next to it and select Notes Page
- Now in the print preview you will see all of the notes you typed into the notes section
So never worry about losing your printed notes slides again because now you can just reprint your presentation!