Often you want to save your files so they cannot be modified, but you want to be able to share and print them. Examples include resumes, legal documents, newsletters, and files intended to be read and printed. PDF formats can help. By using an add-in, which is an extra function you download, you can convert a file, from your Microsoft Office programs, into a PDF format
Portable Document Format (PDF) preserves document formatting and enables file sharing. When the PDF format file is viewed online or printed, it retains the format that you intended. Data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods.
There are a lot of PDF Writers that you can purchase or download for free from the Internet. Please research and choose the one you feel will work best for your company’s needs.
My fav? PDF995.com